When it comes to using electronic forms in your business, you have a lot of alternatives! Simple data collection technologies, such as Microsoft Forms and Power Apps, are ideal for simple data collecting with minimum automation.

For example, you might use Microsoft Forms to distribute a survey to your team members that includes questions about their yearly evaluation. Responses can send a notification to the manager, who can evaluate them and compare them to data from prior years or other team members.

The usage of electronic forms is all about saving time and obtaining data in a format that can be quickly accessible, analysed, and automated to enhance your business operations. Many of our operations at Productiv are streamlined using Microsoft products. Every day, we work with customers to enhance, expand, and grow their businesses by using electronic data collection and automated procedures.

We’ll collaborate with your team to create a complete list of criteria and assist you in selecting an existing tool or developing a solution that fulfils all of your requirements.

You should expect an improvement in the quality of work your employees offer using customized software since they will be able to avoid making mistakes. As a consequence, your company can expect effective solutions and competent services.

Innovative And Practical Solutions
You’ll get tech help to manage your software, as well as more productive activities and greater performance from your employees.

Long-Term Cost Savings
While customized software is reasonably priced, because it will take a software developer some time to create a tailored solution for your organisation, you can expect significant results once it is completed. It will increase the productivity of your employees and make your investment worthwhile for all of the custom functions you choose.

Improves Overall Satisfaction
By making your team’s job more comfortable, you reduce stress and provide a more efficient manner for them to do their jobs. As a consequence, your consumers may expect speedier response times, which will persuade them to continue requesting your services due to your quality guarantee to provide things on time.

Promote the Development of Your Business
Every firm wants to grow in the future; they simply don’t know when it will happen. You may accelerate the process of enhancing your assets, such as your goods or services, staff, and expansion prospects, if you rely on customized software development services. Another advantage of custom software is its capacity to be regularly upgraded to meet the demands of your business.

Utilize Your Competitive Advantage
There’s a good probability your competitors are also using ready-made software for their businesses. However, if you update to customised software and focus on user-centered design, you will already have a competitive edge.

All of these aspects of document management are incorporated in SharePoint Foundation. SharePoint Server provides the below features:

• What policies should be applied to documents so that document-related actions are audited, papers are maintained or disposed of responsibly, and essential organisational material is protected.
• How to manage papers as company records that must be kept in accordance with legal obligations and business policies.

Applications in the Microsoft Office system, such Microsoft Outlook and Word, also offer features that support each stage in a document’s life cycle to ensure that information workers can readily take advantage of these capabilities without having to deviate from their regular operations and familiar tools.

Workflows are ideal for doing repetitive operations such as automatically creating an email response when a consumer completes a request form, transaction processing, or connecting with several databases while processing an insurance claim.

Almost every operational method in any business may be regarded as a workflow if it is made up of repeating stages. Company purchase orders, E-commerce, new employee on-boarding, customer service and support, bank account sign-up, healthcare management, and many more are examples of Workflow use cases.

Stakeholders may gain several benefits from using automated technologies or formal analytic methodologies to optimise processes throughout a company, including:

• Better decision-making (becoming data-driven, rational and consistent)
• Costs and risks are reduced.
• Faster operational procedures and the elimination of obstacles.
• Improved awareness of processes and methods for closing the gap between the present state and the desired future state.
• Improved and consistent customer experiences.
• Employees are allowed to focus on more innovative, higher-value work when tedious and repetitive duties are removed from job roles.
• Advanced cognitive technologies, integrated applications, and systems.

Employee offboarding refers to the deliberate process of separating an employee from your employment. In other words, it marks the beginning of the official separation of the employer and the employee.  Although, the HR department begins the offboarding process, IT professionals must see it through to completion. A bad exit may transform any departing employee into a hostile insider. The departing employee might utilise their privileged access to breach security systems and steal critical information. The below practices with the use of SharePoint would ensure the safe exit of an employee.

Restricting access and Retrieving company assets.
IT professionals should take extreme efforts to prevent the employee from accessing virtual and real firm assets. Remove the employee’s user account from any relevant systems, such as Microsoft 365, Google Workspace, or relevant company softwares with critical information, on the employee’s last day, and reset the passwords on any shared accounts.

Begin Early Information Exchange.
The information sharing procedure includes recording the exiting employee’s activities and responsibilities so that the next person in their capacity does not have to start from zero.

Back Up Crucial Data
Back up all information on the departing employee, from the first day to the last. This is critical for legal and compliance reasons. For example, if a former employee files a legal claim against your company, your legal team will need to evaluate the onboarding and offboarding records to ensure you are protected from any legal action.